![]() The system stores pay item information in the Invoice Summary Workfile (F4822). The pay items for a specific invoice make up the total amount of the invoice. Pay items are the billing lines that summarize one or more workfile transactions. When you generate invoices, the system assigns invoice numbers and summarizes active workfile transactions to create pay items. The system prints invoices based on the invoice layouts that you define using Invoice Formatting (P4850) ![]() ![]() The system stores the summarized invoice information in the Invoice Summary Workfile (F4822).Ī copy of the invoice that you print for customers. Invoice information that the system generates from the workfile transactions in the Service Billing Workfile (F4812). The term invoice has two meanings in the Service Billing system: After the workfile transactions are created, depending on the Journal Generation Control constant, you can either process revenue or you can create invoices. When you accumulate costs, the system creates the workfile transactions that contain the information for creating invoices. You can run the Create A/R Entries program as many times as necessary to correct all errors.įrom Work Order / Service Billing Processing (G48), choose Service Billingįrom Service Billing (G4821), choose Invoice Generationįrom Invoice Generation (G4824), choose Invoice Generation (P48121) You must correct the error conditions, and then rerun the Create A/R Entries program. The billing system sets the invoice batch to an error status. If one or more errors are detected, no invoices will be transferred to the Accounts Receivable and General Accounting systems. The invoice batch is processed as a unit. The Create A/R Entries program is a batch program. The billing system uses the A/R functional server and G/L functional server to validate all accounting information. The billing system updates transactions in the Accounts Receivable Ledger table (F0311) and the Account Ledger table (F0911) from the Invoice Summary Work File table (F4822) and Compressed Journal Workfile table (F48911), respectively. You run the Create A/R Entries program (P48199) to create final invoice accounting entries and to transfer your invoice information from the billing system to the Accounts Receivable and General Accounting systems. See Section 9.1, "Working with Invoices" for additional information. The invoice will reflect the new amounts and the disputed workfile transactions will stay in the Billing Workfile for you to correct and invoice at a later date. To correct this situation, you can select an invoice batch from Batch Review, select the specific invoice in error, choose the pay item that you need to change, and remove the workfile transactions that are being disputed for the particular pay item. Remove workfile transactions from pay itemįor example, if you have an invoice batch with 200 invoices, but your project manager notices that an invoice amount is incorrect, then incorrect charges would be made to the customer. Merge existing workfile transactions for pay item Summarize workfile transactions for pay item automaticallyĬreate ad hoc workfile transactions for pay item The system prints invoices based on the invoice layouts that you define.Īfter the system creates the workfile transactions that contain the information for creating invoices, you can generate invoices.Ī typical Service Billing invoice process consists of the following steps:ĭelete a batch-remove batch header and all associated invoice information The term invoice can also refer to a copy of the invoice that you print for customers. The term invoice can refer to invoice information that the system generates from the workfile transactions in the Billing Detail Workfile (F4812) and the summarized invoice information in the Invoice Summary Workfile (F4822). When you use the Create Batch function (F6) from within Batch Review (P48221), then use the Create Invoice function (F6) from the Invoice Entry Review video (P48222), you are creating invoices manually. When you run Invoice Generation from the Invoice Generation menu, you are creating invoices automatically. The Service Billing system allows you to create invoices automatically or manually. Although they contain the primary information that you need to create invoices, they have not been separated and assigned to a specific invoice number. When the system initially creates workfile transactions for the Billing Workfile table (F4812), they are undifferentiated, generic transactions. 8.1 Understanding the Invoice Generation Process
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